Top 7 Corporate Booking Tools for Travel Management

Corporate booking tools help businesses organize and align office reservations with travel schedules. These tools allow employees and managers to book meeting rooms, desks, or equipment while coordinating these needs with travel plans.

Businesses can avoid scheduling conflicts and create a seamless team workflow by using a single platform.

In this article, we will explore some of the top corporate booking tools and their benefits. We will also talk about the best corporate booking tool for your needs.

What Is a Corporate Booking Tool?

Corporate booking tools are software platforms that simplify the management of office resources and business travel arrangements. These tools help companies organize meeting rooms, desks, and equipment while aligning them with travel schedules for corporate travelers.

It provides full visibility into resource availability and travel arrangements by centralizing bookings. This helps reduce inefficiencies and travel expenses. Many corporate booking software also offer safety features, like alerts and real-time updates, to keep employees informed while they travel.

By bringing bookings and expenses into one place, corporate booking tools can:

• Improve efficiency and organization
• Support policy compliance
• Make business travel easier to control

Top 7 Corporate Booking Tools for Business Travel

Managing business travel becomes easier with corporate travel software that centralizes flights, hotels, and transport bookings. These platforms offer built-in compliance, expense tracking, and reporting features to help companies control costs and simplify approvals.

1. DeskFlex

DeskFlex is a workplace management platform that connects office reservations with employee travel schedules. It helps businesses coordinate meeting rooms, desks, and resource bookings for employees returning from business trips.

The platform integrates office needs with travel arrangements, offering features like centralized scheduling, real-time updates, and tools for visitor management.

DeskFlex works with platforms like Microsoft Outlook, Office 365, and Zapier to synchronize travel and office schedules, reducing the need for manual adjustments. The system uses workplace analytics to provide insights into resource usage, helping companies manage space effectively.

Safety features, including contact tracing and thermal detection, add an additional layer of support for employee well-being.

Key Features:

• Book meeting rooms that align with employee travel schedules.
• View real-time availability and book directly from interactive displays.
• Reserve desks linked to travel dates for returning employees.
• Track visitors with an organized check-in system.
• Analyze resource usage to allocate space efficiently.

Coordinate office reservations with travel plans effortlessly using DeskFlex. Book a demo now!

2. Robin

Source: Robinpowered.com

Robin is a platform that helps businesses manage office resources and align reservations with employee travel schedules. The platform provides real-time updates on availability and helps reduce conflicts in scheduling.

Robin includes tools for desk booking, making it easier for employees to find and reserve workspaces for in-office days. Meeting room management features allow teams to schedule spaces without overlapping. Visitor management tools automate check-ins, creating a straightforward experience for guests.

The platform offers workplace analytics, providing data on how office resources are used. These insights help businesses plan and allocate resources effectively. Robin also integrates with tools like Slack, Google Calendar, and Microsoft 365, allowing smooth coordination across existing systems.

Key Features:

• Desk and meeting room reservations.
• Tools for managing visitor check-ins.
• Analytics for resource usage and planning.
• Integration with popular workplace tools like Slack and Google Calendar.

3. Navan

Source: Navan.com

Navan is a corporate travel management software that offers fast onboarding. It makes it simple to set up policies and integrate with existing systems. Employees get a platform with an online booking tool, travel inventory, centralized trip management, and 24/7 support from global travel agents.

Navan provides real-time data for clear visibility into travel spending and program performance. Its dynamic policy controls also adjust based on corporate travel market conditions, helping to guide compliance. With carbon emissions insights, Navan supports environmentally responsible travel choices.

Navan Rewards also encourages cost-effective bookings by rewarding employees. The platform supports group travel with a self-serve meeting tool, giving managers added visibility into costs and safety.

Key Features:

• Real-time data and reporting.
• Dynamic policy controls.
• Extensive travel inventory.
• Sustainable travel options.

4. Egencia

Source: Egencia.co.uk

Egencia offers a travel management platform designed to deliver value, choice, and reliable support. It adapts to different company sizes and travel needs. It also combines advanced technology with a user-focused experience to help businesses manage travel efficiently.

Egencia’s AI-driven insights provide customized experiences, adding value to company travel programs. The platform’s open API suite supports strong integrations, making it easier to connect and simplify travel and expense systems.

With real-time analytics, companies gain insights into spending, maximizing savings and program efficiency. Egencia also includes travel risk management features that help companies monitor traveler safety and provide real-time information.

Key Features:

• Global, configurable platform.
• AI-driven insights.
• Open API suite.
• Real-time analytics for spending visibility.

5. TravelPerk

Source: Travelperk.com

TravelPerk combines business travel software with optional integrations for office bookings. While it primarily focuses on business travel arrangements, it also allows companies to sync travel schedules with workspace needs.

The travel platform saves traveler data, preferences, and loyalty points for faster bookings. Its built-in policies also support compliance, allowing employees to book within company guidelines while giving travel managers full visibility.

With centralized invoicing and competitive rates, TravelPerk helps control travel costs and manage their programs efficiently.

Key Features:

• Extensive travel inventory.
• Intuitive booking interface.
• Automated policy compliance.
• Real-time data and expense tracking.

6. Envoy

Source: Envoy.com

Envoy is a workplace platform that supports hybrid work by allowing employees to book desks and meeting rooms and manage visitor access while offering real-time data on workplace occupancy.

The platform integrates with travel management software by syncing visitor and resource bookings with business travel plans. This creates a more organized experience for traveling employees and office teams.

Integrations with Microsoft Teams, Slack, and Google Drive allow seamless coordination of office and travel-related tasks. Occupancy and usage insights from Envoy help businesses adjust resources to align with travel demands.

Key Features:

• Automate check-ins and track visitor details for employees and external guests.
• Link desk reservations to employee travel schedules for smooth transitions.
• Schedule rooms for returning employees and traveling teams based on availability.
• Track workplace usage data to align office needs with travel demands.

7. Skedda

Source: Skedda.com

Skedda is a workplace management platform that allows employees to easily book spaces while providing administrators with tools to set access permissions, track usage patterns, and create custom booking rules.

It is designed for easy resource management of hybrid workplaces by aligning office schedules with employee needs, including those tied to business travel.

Skedda integrates with tools like Microsoft and Google to coordinate bookings with existing workflows. Its interactive floor plans offer a clear visual overview of office layouts, making it easier for traveling employees or hybrid teams to find and reserve workspaces upon their return.

Key Features:

• Allow employees to reserve desks to support hybrid work setups and traveling teams.
• Track guest check-ins and notify administrators automatically.
• Offer data insights on resource usage and booking patterns.
• Set detailed permissions for space access and usage.

Why You Should Use Corporate Booking Tools

Corporate booking tools provide a unified system for managing bookings, meeting room schedules, and other resources alongside employee business trip arrangements. These tools make it easier for business travelers to organize resources, control costs, and maintain compliance with company policies.

Cost Savings

Corporate booking tools help businesses lower expenses by connecting office and travel schedules. Employees can reserve desks or meeting rooms based on their travel plans which reduces unused or double-booked resources.

Finance teams use these tools to track spending and find opportunities for business travel management. Automated reporting organizes corporate travel costs without extra administrative work, helping businesses avoid unnecessary expenses.

Time Efficiency

Corporate booking tools improve efficiency by linking travel dates with office resource availability. Automated expense reporting also saves time on manual tracking. Travel managers also benefit from a centralized dashboard to:

• Handle approvals
• Adjust bookings
• Access travel data

Control and Policy Compliance

Corporate booking tools allow companies to follow company policies by managing reservations within set rules. Administrators can define who has access to specific spaces and which resources are available for bookings.

These platforms block unauthorized bookings to help companies control usage. Automated systems reduce the need for manual checks, saving time and maintaining consistency in resource allocation.

This reduces unauthorized expenses and minimizes the need for travel managers to review each booking. Automated policy checks also support organized management.

Data-Driven Decisions

Corporate booking tools provide detailed data on how office and travel resources are used. Finance teams and travel management companies use this data to:

• Understand spending
• Identify trends
• Improve the corporate travel program

Companies can negotiate better rates, identify common routes, and explore cost-saving options to keep the travel program efficient and aligned with business goals.

Traveler Safety

Many corporate booking tools include risk management features to strengthen safety. It provides alerts for health or safety risks tied to travel or office locations.

There are also notifications for employees about available desks or meeting rooms after trips. It also offers tracking systems for employees traveling to different locations.

DeskFlex: The Perfect Choice for Your Corporate Booking Software

DeskFlex is a workspace management software that helps companies organize office resources like desks, meeting rooms, and equipment.

As a corporate booking software, DeskFlex allows employees to align office reservations with travel plans, creating a smooth and efficient solution for managing both travel and in-office needs.

Web Browser and Local Kiosk Access

DeskFlex allows employees to reserve desks and meeting rooms through a web browser or on-site kiosks. This dual-access setup offers flexibility which enables employees to coordinate office space reservations alongside their travel plans.

Real-Time Synchronized Workstation Availability

DeskFlex provides real-time updates on desk and room availability, similar to the live updates in corporate booking software. This feature prevents double bookings and keeps schedules accurate. It allows employees to manage workspace reservations around their travel needs.

Outlook Scheduling Integration

DeskFlex integrates with Outlook calendaring, letting users handle reservations directly from their Outlook calendar. This feature works well with corporate booking software to allow employees to organize travel and office space bookings within a single platform.

Meeting and Conference Room Scheduling

DeskFlex includes tools for scheduling meeting rooms, conference rooms, and office equipment. This feature complements corporate booking tools by helping employees plan workspace needs so that rooms and equipment are ready before or after business travel.

Book a demo today to see how DeskFlex helps your team align travel plans with in-office schedules for an efficient, all-in-one experience.

FAQs About Corporate Booking Tools

What are corporate booking tools?

Corporate booking tools are platforms that help businesses manage office resources like desks, meeting rooms, and equipment. They work with travel schedules to coordinate office reservations for employees to make it easier to manage resource usage and avoid conflicts.

How do corporate booking tools connect office resources with travel plans?

These tools link office reservations to travel schedules. Employees can book desks or meeting rooms for specific dates, such as when they return from a business trip. This reduces manual adjustments and keeps bookings aligned with travel plans.

Which businesses benefit from using corporate booking tools?

Businesses with hybrid work models, frequent business travel, or multiple office locations benefit from these tools. They help manage resources, simplify scheduling for traveling employees, and provide better visibility into office usage.

Can corporate booking tools work with travel management platforms?

Many corporate booking tools integrate with travel management systems and platforms like Microsoft Outlook or Google Calendar. These integrations help keep travel bookings, office bookings, and even car rentals connected, reducing the time spent coordinating schedules.

What features should businesses look for in a corporate booking tool?

Features like desk and meeting room booking, real-time availability updates, visitor management, and data reporting are helpful. Tools that allow integrations with travel schedules or other software offer added convenience.