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Resource Reservations

Managing limited resources can be challenging, requiring balancing and tracking by managers and admin staff. A centralized resource booking system, like DeskFlex, simplifies this by streamlining reservations and consolidating information. DeskFlex provides a comprehensive solution for effective resource management across various organizations.
  • Industries

Who Can Use DeskFlex?

DeskFlex offers excellent versatility as a hoteling software and equipment reservation tool. Its capabilities in improving scheduling for workstations, equipment, and more make it an indispensable tool for:
  • Industrial companies
DeskFlex is the best app for ensuring that resources are available to all employees in various industries. In addition to seamless workplace and asset bookings, DeskFlex can update reservation changes in real time.

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  • Business organizations
Businesses often need to monitor inventory and equipment usage for auditing purposes. Keep all your reservation data organized in one secure, centralized platform with DeskFlex!

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  • Government
An aid for government organizations with frequently scheduled meetings and apply adaptable workspaces for multiple entities and personnel. DeskFlex can help in tracking workplace and office space optimization.

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  • Educational institutions
Office space isn’t limited to corporations and government institutions. Resource booking tools are an excellent way for colleges, universities, and high schools to streamline workflow.

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  • Healthcare
DeskFlex hoteling software can organize appointment schedules for hospital doctors and healthcare workers. This can prevent double bookings and make procedures like X-rays and CAT scans more easily managed.

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  • Small and medium enterprises (SMEs)
Small and medium enterprises need to optimize limited resources, especially coworking spaces. DeskFlex’s room booking system can make space allocation and equipment reservations much more efficient.

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Space Rentals

Do you have extra spaces lying idle? Why not rent them out?

Using DeskFlex’s resource booking system, companies can even rent out extra space to outsiders to generate additional income.

Space rental and coworking space businesses will find DeskFlex’s streamlined booking system especially appealing. It stores all necessary space, equipment usage information, and user data in one central platform.

Additionally, businesses can use DeskFlex’s features to reward loyal or repeat customers, allowing them to reserve desks at their leisure.

Remote Accessibility

Quick access is one of the most significant advantages that more organizations need from their software. DeskFlex offers this degree of convenience since users can access the resource reservations system to book rooms or workstations ahead of time.

DeskFlex offers multiple reservation options through a desktop app or a mobile version. Users can book anything from meeting rooms to computers and projectors from anywhere using their respective devices.

In addition to these options, users can log in using a QR code for a whole hands-free experience. They can then use the Bluetooth beacons attached to the equipment to check in and confirm their reservations.

Core Resource Reservation Software Features

Resource reservation can be made simpler with the right core features. Here’s what makes DeskFlex the go-to booking software for all kinds of companies and organizations:

3D Maps​

3D maps include the layout of entire office floors. This serves two purposes: improving wayfinding and ensuring users reserve the correct rooms.

DeskFlex’s asset reservation system also lets users know where specific equipment is reserved. Using DeskFlex’s 3D map feature, managers can upload floor maps that include the location of equipment.

Single Sign-In

Say goodbye to the hassle of repeated sign-ins! Thanks to DeskFlex’s single sign-in feature, users only need to log into their account once.

DeskFlex also promotes a genuinely convenient and hands-free experience. Users can even use QR codes when logging into their workstations, using RFID tags in their desks, or using equipment.

Abandoned Meeting Protection

Nothing is more infuriating than seeing idle rooms or workspaces during a packed workday. Thankfully, DeskFlex’s facility reservation system offers excellent abandoned meeting protection to ensure available rooms and workstations.

After a set period, DeskFlex’s system automatically clears idle reservations to make them available for the following user. Managers and admin staff can set this period to their preference, starting at a default of fifteen minutes.

Third-Party Integration

Keeping everything in one place doesn’t just mean booking details. Having your tools in one place also matters so users don’t have to jump between different platforms.

Thankfully, DeskFlex offers an equipment booking system that integrates with Office 365, Zapier, Okta, and other platforms. Users can book equipment, workstations, or meeting rooms from the platform of their choice.

Coworking Software

Coworking space businesses need to manage multiple processes simultaneously. In addition to space or meeting room reservations, they need to manage scheduling, billing, and invoicing.

Combining these functions into one package, DeskFlex offers the perfect software for various organizations, such as healthcare and government institutions.

Benefits of DeskFlex’s Resource Reservation

DeskFlex’s online scheduling capabilities offer the following benefits for all kinds of organizations:

Eliminate Double Bookings

Say goodbye to repeated bookings forever! With DeskFlex, everything is recorded and updated in real time. DeskFlex can also send notifications to users via email or text message and update them of any changes.

Provide convenient access for mobile users

Need resource booking software on the go? DeskFlex has you covered with a mobile app that lets users make reservations anytime, anywhere. The app allows users to book workstations before showing up at the office.

Optimize space and equipment use

Idle spaces and equipment can eventually add up in costs. With DeskFlex, managers can ensure all assets are utilized and regularly monitor space and asset usage.

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