Workspace Solutions
Welcome to DeskFlex, the ultimate solution for modern workspace management. The software offers seamless table reservations and optimizes assets and advanced schedules, increasing efficiency and streamlining operations for enhanced productivity.
DeskFlex Easy Check-In
DeskFlex software solution has promising vital features that make the reservation system effective and smooth for everyone.
Need a room now?
No problem! DeskFlex is here as accessible workspace management. Users can now check in and out, taking less than 8 seconds, straight through their smartphones and lobby kiosks.
Are you planning ahead of time?
A room scheduling system can make advanced reservations possible. DeskFlex and its user-friendly interface can make this process as efficient and smooth as ever.
Efficient support for staff
The front desk can access the booking information through the main software dashboard. Getting more info is easier as desk booking software can have info about the name, invoice number, or room type - all in seconds.
Book an ideal room for the team.
The "Quick and Easy Check-In" with DeskFlex makes it easier for every team leader or member to decide where to hold their events. Book that ideal room anywhere and anytime.
Group Booking & Guest Communication
Easily manage group bookings through a streamlined interface and apply group rules to match any billing or payment scenario. Send pre and post-stay automated messages to inform and entice your guests. Reserve, block, hold, or cancel rooms in one click. Take deposits and payments. Set alerts to avoid any errors when checking in or out guests.
Point & Click Floor Maps
DeskFlex works through an indicator where available desks are identified with green dots. At the same time, the ones booked or in use are identified with red dots. Just click” or touch* a green dot to select your desk.
- Using optional touchscreen
- User-friendly interface
- Faster and easier bookings or cancellations
- Comprehensive imaging of usable space
- Create a more productive workplace with floor mapping
PBX Interaction
DeskFlex, as an office hoteling software, connects to your Nortel, Avaya, or Cisco PBX to ensure that:
- Your phone rings at your desk.
- Your message is waiting for light works.
- You can make outside calls only after checking in.
- You are automatically checked out overnight if you forget to check out yourself.
Lastly, DeskFlex supports PBX versions to provide a better meeting room booking system.
Web Browser And Local Kiosk Access
Hybrid workspace solutions like DeskFlex make workspace management efficient. Features like accessibility to web browsers and local kiosks make it easy to select a desk from your office, a desk near a coworker, or your preferred workspace. You can also reserve a desk from your home through the company intranet. You can also locate coworkers through DeskFlex to collaborate.
Real-Time Synchronized Work Station
Maximize your office space so you use all of your available real estate. If you have 100 workspaces, allocate them so your entire staff can reserve those workstations when needed, whether traveling or telecommuting. Employees can check their reservation status in real time to ensure they have an area to work in, a place to park, and a phone or other equipment they need to use.
User Profiles
Overlapping and double booking can be frustrating, but with DeskFlex, users can see other employees within the company. DeskFlex integration simplifies scheduling and reserving space and equipment. With just a click of your mouse, you can create, modify, view, and cancel reservations directly from Outlook. You can also coordinate your schedule with others.
Occupancy Reports
Management reports allow accurate occupancy measures in total or by type of desk, so the total number or mix of desks can be adjusted to meet client demand and save more real estate expenses in future months. Generate invoices and settlements with DeskFlex. These are printable and conveniently grouped for different customers.
In addition, as the software continuously upgrades and supports AI-based room booking, management can guarantee a reliable occupancy report at the end of the day.
Meeting/Conference Room Scheduling
Meeting /
Conference Room Scheduling
Our product provides a streamlined method to organize and manage office space, conference rooms, and office equipment scheduling. Our conference room booking system offers you customization versatility. Users can easily make reservations via your organization’s intranet or a kiosk. Imagine, for example, that your organization has ten meeting rooms available. Users view room availability and make bookings from their desks, or even organizations can be customized to work for publicly shared clubs, universities, or libraries where rooms need to be reserved in advance.
Advance Reservations
Staff can easily choose and reserve workspaces ahead of time for a particular date or range of dates. DeskFlex also allows you to set aside blocks of rooms at special rates for affiliated businesses, group bookings, or special events.
It also helps companies with their visitor management system. It systematically tracks who is on the outside and who comes in and goes out on their premise.
Set up inventory return dates so staff knows when to return any equipment. Unused equipment can be returned automatically.
Outlook® Scheduling
Organizing a meeting or event can be challenging enough, but getting people to the event can sometimes be just as tricky. Rather than send out mass emails, many organizations and companies are turning to online calendars to reach staff easily. Online calendars let event planners determine the best time to schedule an event. DeskFlex integrates with Outlook calendaring to make scheduling and reservations easy.
Optimizing your Productivity Resource
Be part of the 1200+ loyal and happy customers today!